Events Co-Ordinator. West. Irlanda

The Mayo Volunteer Centre is 1 of 29 volunteer centres across Ireland and is affiliated to Volunteer Ireland. We work with not-for-profit-organisations to develop a wide range of volunteer roles in the community that are as inclusive as possible. We also work with people who want to volunteer their time and match them to volunteer opportunities that suit their needs. This Contract ends Dec 2024

Role overview

The Events Co-ordinator will coordinate the delivery of once-off and annually scheduled community events to a high standard with the support of team members. Stakeholder collaboration and strength in relationship building is central to this role.

The role will focus on generating a greater number of volunteer roles and opportunities as part of our Community Volunteers programme. This programme focuses on once-off or short-term roles that support community events such as community festivals, parades, concerts, matches, sporting events, environmental events, or clean-ups etc. Volunteers can get involved as often or as little as they like, when it suits their schedule, rather than committing to more regular volunteering. Community Volunteers are given specific training in event volunteering and management and other topics as required and are supported by Mayo Volunteer Centre to ensure that they have a good volunteering experience.

The Events Co-ordinator will support the Mayo Volunteer Centre team to deliver the Community Volunteer programme by:

•    Identifying organisations that run once-off or a series of events in Mayo that require a cohort of volunteers;

•    Work with these organisations to develop the volunteering roles for each event;

•    Advise the organisations on how to use the Salesforce system to advertise their roles and set up the shift system if required;

•    Promote the volunteer roles locally where the event is taking place and follow up with volunteers who register their interest;

•    Sign up the registered volunteers as Community Volunteers and inform them about the programme;

•    Set up and deliver the relevant training for the volunteers, both online and face-to-face;

•    Monitor events to ensure that the volunteers are assigned and briefed properly;

•    Attend a selection of the events;

•    Set up quarterly feedback, recognition, and support sessions for the volunteers to retain engagement.

Skills, knowledge, and competencies    Essential skills:

•    Appropriate 3rd level qualification or relevant community and voluntary sector experience;

•    Excellent IT and administration skills and a good knowledge of using Microsoft 365;

•    Ability to communicate well verbally and in written communications;

•    Ability to network effectively with a variety of people and organisations;

•    Experience of planning and organising events;

•    Excellent time management and workload planning skills;

•    Capacity to work on own initiative and seek support as required;

•    Ability to work co-operatively as part of a team;

•    Full clean driving licence and use of own car.