Company Secretary Luxembourg. Luxemburgo

Job Description

We have an exciting opportunity for experienced self-motivated, innovative qualified or part-qualified company secretarial professional to take direct responsibility for the provision of company secretarial services to our clients.

As Company Secretary in our Security Services Team based in Luxembourg, you will be involved in shareholder meetings and specifically the preparation of notice and ancillary documentation for annual general meetings and ordinary general meetings.

Job responsibilities

    Organise shareholder meetings; Preparation of notice and ancillary documentation for annual general meetings (AGMs) and ordinary general meetings (OGMs) including meeting attendance, acting as proxy holder, provision of the bureau.

    Organisation of Extraordinary General Meetings (EGMs) with notaries and co-ordination of documentation with client's legal advisors and notaries.

    Manage board and Committee Meetings including preparation of agenda in conjunction with the client.

    Prepare meeting attendance, preparation of the minutes of the meeting including action list.

    Provision of board meeting rooms, telephone and video conferencing facilities, maintenance and update of board and committee meeting calendar.

    Arranging financial Reporting for approval of the Financial Statements by the board across EMEA sites.

    Implement Corporate governance including Assisting the board / client to ensure that the company complies with statutory and regulatory requirements, Maintenance of critical dates calendar and Provision of informal technical updates on proposed changes to legislation, regulation and corporate governance.

    Coordinate proxy receipt and vote counting.

    Facilitate domiciliation including provision of registered office including mailbox monitoring.

    Ensure timely delivery of all client outputs (including those originating from outsource service partners)

    Supervise the preparation of procedures & checklists and conduct ongoing review of existing procedures & checklists.

Required qualifications, capabilities and skills

    Institute of Company Secretaries of Luxembourg (ILS) qualified or part-qualified.

    Proven work experience as a Company Secretary or similar role.

    Financial services experience preferable

    Technical knowledge of Guernsey and Jersey legislation and regulations would also be advantageous

    Experience providing company secretarial support to UK listed investment trusts & companies or Luxembourg/Cayman/Delaware domiciled companies including private equity vehicles would be beneficial.

    Undergraduate law degree will be an added advantage.

    Excellent written and oral communication skills in English.

    Knowledge and experience of company law, foreign exchange regulations, secretarial standards and governance, and statutory compliances is required.

Preferred qualifications, capabilities and skills

    Luxembourg Commercial Law and fund administration.

    Rules and Regulations of the Luxembourg Stock Exchange.

    The individual should be self-motivated, innovative, analytical and be able to work well on their own or within a team environment.

    The position is based in Luxembourg, the Company Secretary will report to Luxembourg.

     Excellent presentation, interpersonal and communications skills - both written and oral.

    Ability to liaise effectively with peers and clients at various level of seniority.

    Must have the ability to work accurately under pressure and to tight deadlines,  pro-active and responsive.