Oferta de empleo en Luxemburgo de técnico administrativo de gestión/técnica administrativa de gestión

Mission:

You will be part of the FPS department covering Transfer Agent and Registration Aspects within SGSS Luxembourg where you will be part of the operational team processing settlement, clearing, dealing and reconciliation aspects (FOP) over-sighting the offshored activity. The Agent will be managing some tasks which the Senior Agent or Team Leader may delegate. As part of the team, the agent will need to display professionalism, integrity, flexibility (late shift if any), team spirit and team work.

The agent reports directly to the Team Leaders of the Fund Order Processing Service and provide support on various types of subjects.

Tasks and responsibilities:

• Settlement and clearing activity management

o Able to process and perform oversight on the below outsourced activity to SG GSC India

o Processes and monitors daily manual payments through the various banking systems

o Monitor cash management in the Register tool

o Performs Foreign Exchange request

o Analyses reports and data compilation

o Sends daily and monthly reporting

o Handles and monitor manual settlement instructions, settlement reporting and related cash movements through the Clearing Platform

o Performs monthly share reconciliation with clearing houses and depositories

o Ensures daily deadlines are met in a multi-batch environment

o Ensures effective understanding of specific process and strict adherence to relevant procedures

o Liaise with clients or Investors when requested

o Participates to testing and training when required

o Answers daily queries in a timely manner liaising with other departments and external parties

• Dealing activity management

o Receive and place manual transactions received from shareholders (subscriptions, redemptions, switches and transfers) in the transfer agency system, according to procedures in place

o Manage the SWIFT queues and ensure the SWIFT repair messages are processed within the funds trading cut-off times

o Ensure daily deadlines are met in a multi-batch environment

o Ensure effective understanding of specific process and strict adherence to procedure

o Accurate and Error free processing is expected

o Handle internal and external queries in a professional and timely manner

o Chase clients and internal departments when requested in the case of a query management

o Participate in periodic audits, Compliance and Risk sample checks

o Act as point of reference for colleagues

o Ensure effective compliance and controls in own area

o Prepare / Update procedures and checklists in cooperation with the team leader

o Escalate any issue to Team Leader, suggesting resolution where possible

• Reconciliation activity management

o Executes daily reconciliation of TA bank accounts

o Conducts analysis's and ensures the optimization of existing processes

o Research and queries resolution in relation to outstanding reconciliation items, liaising with other departments and external parties

o Analyses reports and data compilation

o Participates to testing and training when required

o Conducts analysis's and ensures the optimization of existing processes

o Answers to the Management requests and expectations

• Reporting and projects participation in the respect of policies and procedures

o Carries on reporting activities for clients and investors

o Produces monthly KPIs / Permanent Supervision within the agreed deadline

o Ensures reporting tasks are provided within the agreed deadline

o Participates in periodical audits, Compliance and Risk sample checks

o Ensures process is applied according to procedures in place

o Has and promotes a positive attitude towards internal policies, procedures, and controls

Required profile

Operational skills                                                            

• Good level of English, and you are fluent in French

• Academic formation (such as BAC+3)

• You have been part of a TA, a Management Company or a Bank for at least 3 years ideally, in Luxembourg

• You are used to service funds, or you have had a first experience working in the Fund industry

• Ideally, you are comfortable with the MFGI and Swifts

Behavioral skills

• Good organizational skills

• Analytical mind                        

• Client orientation  

• Communication skills            

• Team spirit  

• Position not submitted to MIFID II