Contrato de empleado de oficina/empleada de oficina en Helsinki-Uusimaa (Finlandia)

Job Summary:

We seek a dedicated and detail-oriented Office Assistant to join our team at Large Sky Digital. The ideal candidate will provide essential administrative support, ensuring smooth and efficient operations within our office. This role requires excellent organizational skills, a strong customer service orientation, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

Administrative Support:

- Answer and direct phone calls, taking messages and providing information as needed.

- Manage incoming and outgoing mail and deliveries.

- Maintain and organize office files, records, and databases.

Customer Service:

- Assist customers with inquiries, bookings, and complaints both in person and over the phone.

- Provide information regarding taxi services, pricing, and scheduling.

Scheduling and Coordination:

- Coordinate and schedule taxi pickups and drop-offs.

- Communicate with drivers to ensure timely and efficient service delivery.

- Maintain an updated log of taxi availability and assignments.

Office Management:

- Order and manage office supplies, ensuring inventory is stocked.

- Maintain a clean and organized office environment.

- Assist in the preparation of reports, documents, and presentations.

Financial Duties:

- Process payments and manage petty cash.

- Assist in basic bookkeeping tasks and expense reporting.

Qualifications:

- High school diploma or equivalent; additional qualifications as an Office Assistant or Secretary will be a plus.

- Proven experience as an office assistant, administrative assistant, or in another relevant administrative role.

- Proficiency in MS Office (MS Excel and MS Word, in particular).

- Excellent written and verbal communication skills.

- Strong organizational and time-management skills.

- Ability to multitask and prioritize tasks effectively.

- Customer service oriented with a proactive and positive attitude.

- Basic knowledge of bookkeeping and office management procedures.

Preferred Skills:

- Experience in the transportation or taxi industry.

- Familiarity with dseektware and CRM systems.

- Bilingual abilities are a plus.

Physical Requirements:

- Ability to sit for extended periods and perform repetitive tasks.

- Occasional lifting of office supplies and materials.

30 hours in a week