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Senior Administration Manager. Mid-East. Irlanda
Oferta de empleo en Irlanda (Mid-East)
Descripción de la oferta de trabajo:
Job Purpose and Context
This role involves working as part of the Tiglin Challenge Ireland team, adhering to the organisation's ethos and values, and complying with service agreements with HSE, Local Drugs Task Force, or other relevant State agencies. The primary purpose is to provide leadership and support for all administrative activities.
Experience/Qualifications
Required:
High level of administrative duties and relevant qualifications
5+ years of administrative experience
Excellent attention to detail, organization, and self-motivation
Strong written English skills with copy accuracy
Ability to work under pressure and meet deadlines
Proficiency in interpreting and applying policies and guidelines
Experience supporting senior management
Strong skills in Word, Excel, PowerPoint, email, and calendaring
Experience in a self-led role
High level of integrity and discretion
Preferable:
Knowledge of Salesforce CRM system
Core Job Requirements
Account Management:
Collaborate with the Company Accountant on various queries
Serve as the main communication link between the CEO, COO, Executive Assistant, administration personnel, and accountant regarding Tiglin services finance administration
Record and acknowledge donations, ensuring accurate allocation
Bi-weekly recording and lodging of funds, coordinating with the accountant
Coordinate administration tasks for senior management, board, funders, and key stakeholders
Prepare weekly payments with the external accounts team
Organise approval for supplier invoices and employee expenses
Provide financial information to the external accounts team
Assist in the preparation of monthly management accounts
HR:
Maintain and update HR files
Ensure implementation and filing of Garda vetting and reference checks
Track and manage annual holiday absences
Assist in yearly budget allocation with the CEO and Tiglin team
Distribute and manage Contracts of Employment
Validate Garda Vetting Forms and liaise with Bray Volunteer Centre for submission
Housing Administration:
Coordinate with the accountant on housing-related correspondence
Certifications, Permits, Insurance Management:
Request necessary Garda Permits for activities such as parking the No Bucks Café Bus
Manage Motor Vehicle Certifications including Tax, Insurance, DOEs, CVRT Inspections, and related paperwork
Match invoices with maintenance work from Walkaround Sheets for CVRT compliance
Manage vehicle repairs and safety issues
Ensure all lobbying activities are updated on www.lobbying.ie
Administration of Records and Reports:
Develop awareness of compliance and regulatory codes
Compile the annual report with the CEO and COO
Prepare quarterly reports for FEAD (free food donation) products
Meeting Attendance
País del trabajo: Irlanda.
Región: Mid-East.
Ver 218 ofertas de trabajo en "Mid-East" (Irlanda).
Número de puestos: 1.
Empleador: Tiglin Challenge Ltd.
Instrucciones para solicitar:
Oferta de trabajo obtenida del portal Eures, con fecha 03 de Julio de 2024, y con identificador de la vacante:2344518.