SECRETÁRIO ADMINISTRATIVO E EXECUTIVO. Área Metropolitana de Lisboa

We are seeking a highly organized and efficient Administration Officer to join our team.

The ideal candidate will possess a blend of technical and interpersonal skills essential for the smooth operation of our office.

Responsibilities include managing office software systems like Microsoft Office Suite and Google Workspace, maintaining accurate and organized records with a focus on confidentiality and legal compliance, assisting with basic accounting and budgeting, overseeing project management tasks using tools such as Asana or Trello, and providing basic IT support.

Strong verbal and written communication skills are essential for effective interaction with colleagues, management, and external stakeholders.

The candidate must demonstrate excellent organizational abilities to manage multiple tasks efficiently and build and maintain positive working relationships.

Analytical thinking to identify issues and develop practical solutions, along with meticulous attention to detail, is vital.

Adaptability to changing environments, the ability to handle unexpected situations, and the capacity to supervise and motivate administrative staff are key attributes.

A strong customer service orientation to address inquiries professionally and a commitment to maintaining confidentiality and handling sensitive information discreetly are also required.

Additionally, skills to negotiate with vendors and suppliers, securing favorable terms, are necessary.

Knowledge of relevant laws and regulations, experience in event planning and organizing company events, meetings, and conferences, and competence in inventory management are desirable.

The successful candidate will be a proactive and dedicated professional, committed to contributing to the smooth and efficient operation of our organisation.