Receptionist - Travel coordinator (m/f). Luxemburgo

Description:

• Operate the switchboard, handle incoming and outgoing calls, and direct them as required.

• Greet customers, visitors, and suppliers in person.

• Register external guests upon arrival.

• Track deliveries from external couriers.

• Manage parking reservations for clients and suppliers.

• Oversee relationships with vendors.

• Handle the issuance of entry badges, escort guests, and maintain visitor logs.

• Process the receipt and distribution of private packages.

Meeting Room Coordination:

• Schedule and oversee meeting room bookings.

• Arrange internal and external meetings.

• Set up and maintain meeting rooms, including the operation of coffee machines, restocking beverages, and ensuring a professional setting.

• Ensure meeting room supplies are well-stocked and pre-order as necessary.

Catering Arrangements:

• Organise catering services for breakfasts, lunches, cocktail receptions, and larger events.

• Make restaurant bookings as required.

Travel Coordination:

• Plan travel itineraries, including flights, hotels, taxis, and train journeys in coordination with our travel agency.

• Oversee travel arrangements and maintain communication with our London office and other branches when necessary.

General Administrative Duties:

• Carry out a range of administrative tasks such as handling mail, sorting and sending post.

• Keep telephone directories up to date.

• Solicit and monitor supplier quotations for office supplies.

• Process business card orders.

• Provide occasional support to other departments, including Facilities, Business Development, and HR.

• Monitor budgets and manage the tracking and verification of invoices.

Qualifications

• Proven experience as Administrative Assistant, Receptionist, and experience with travel arrangements required.

• Proficiency in French and English is essential, with German and Luxembourgish being beneficial.

• Proficient in Office 365 tools: Outlook, Word, Excel (basics) and PowerPoint.

• Excellent time management skills and ability to multi-task and prioritize work.

• Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements.

• Demonstrate flexibility, professionalism, and an impeccable appearance that mirrors the firm's professional standards.

• Ability to maintain confidentiality and to adapt to different roles and business andscape.

• Adaptability.

• Excellent communication and relationship-building skills

• Bespoke in-house training will be provided to meet your professional development needs.

Additional Information

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.