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Oferta de Secretarios administrativos y ejecutivos en Luxemburgo

Office Manager/executive Assistant (m/f)

Clasificación del trabajo: Técnicos y profesionales de nivel medio : Profesionales de nivel medio en operaciones financieras y administrativas : Secretarios administrativos y especializados : Secretarios administrativos y ejecutivos.

Techniker und gleichrangige nichttechnische Berufe : Nicht akademische betriebswirtschaftliche und kaufmännische Fachkräfte und Verwaltungsfachkräfte : Sekretariatsfachkräfte : Sekretariatsfachkräfte in Verwaltung und Geschäftsleitung

Descripción de la oferta de trabajo:

Your tasks

Office Management

• Organise and manage all office contracts and day to day operations for the office

• Management of office general administrative tasks: copies, scans, prints, mail, arranging couriers, organ-ising office supply…)

• Support invoice review and approval and coordinate payments with the finance team

• Responsible for maintaining common spaces always in a god, in particular ensuring meeting rooms, visitors' spaces and kitchen area are always in good order, building a safe, healthy, and positive working atmos-phere for employees and visitors alike.

• First point of contact for visitors from other xxx offices and external visitors. Manage visitors' and meeting rooms ensuring good use and organisation.

• Support organisation of Board meetings and other Executive meetings on site, with efficiency, confidenti-ality, and discretion.

• Support organisation of company events, training or other seminars in Luxembourg and surrounding coun-tries, if needed

• Organise catering whenever required

• Local Health & Safety contact, coordinating emergency procedures for the office

HR related tasks

• Organise onboarding and offboarding of Luxem-bourg employees

• Coordinate information to employees on local working rules, benefits, working time.

• Organise and book trips for Management employ-ees, from visa applications to booking of hotels, car etc…

• Maintain registration, deregistration, invoice ap-proval and payments for employee benefits relat-ed contract (Baloise, Foyer…)

• Manage company car fleet, order, maintenance, tyre change activities.

• Support recruiting process for new employees

• Upon request, act as back up for the person in charge of the relationship with the payroll compa-ny.

Your Profile

• Higher degree in Office Management, Facility Man-agement, or other administrative related field

• At least 5 years of administrative support experience in a corporate environment

• Experience with travel booking, day to day man-agement of office contracts

• Is highly organised, capable of multi-tasking and de-livering a high quality of work within tight deadlines.

• Has attention to details

• Proactive and service oriented towards employees and visitors

• Demonstrable ability to manage confidential topics with the required discretion.

• Excellent Microsoft Office skills, including full profi-ciency with Excel and PowerPoint.

• Excellent communication and interpersonal skills for working in an international environment, ability to partner with a diverse set of stakeholders

• Prior experience in support of HR related processes (recruitment, payroll and benefits administration) is highly recommended.

• Full proficiency in English as well as fluency in at least another European language.

País del trabajo: Luxemburgo.

Número de puestos: 1.

Experiencia: 5 años.

Empleador: Armacell International S.A..

Instrucciones para solicitar:

Vous êtes invité à introduire votre candidature électronique (CV et lettre de motivation) à l’adresse email suivante: armacell.com" rel="nofollow">luxembourgjobsarmacell.com. Contact : Mme. Sophie ANCELIN.

Identificador de la vacante:PES_LU_622166.

Ver las 428 ofertas de trabajo de Técnicos y profesionales de nivel medio : Profesionales de nivel medio en operaciones financieras y administrativas : Secretarios administrativos y especializados : Secretarios administrativos y ejecutivos ofertadas.

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