Oferta de trabajo en Irlanda (West)

Key Responsibilities:

Support for Onsite Manager:

Provide administrative support to the onsite manager and management team.

Assist in coordinating fulfilment centre service scheduling in collaboration with the Operations Manager.

Facilities Support:

Serve as the point person for maintenance, mailing, shopping, supplies, equipment, and errands.

Manage relationships with vendors, service providers, and landlords, ensuring all items are invoiced and paid on time.

Manage contract and price negotiations with office vendors, service providers, and office lease agreements.

Health and Safety:

Ensure the office and fulfilment centre adhere to health and safety regulations.

Partner with Human Resources to maintain office policies and onboarding activities as necessary.

Process Support for Operations:

Propose and implement efficient operational processes and systems.

Identify continuous improvement initiatives and provide recommendations to management.

Coordinate with the IT department on all office equipment.

Maintain administrative files in a well-organised system.

Administrative Duties:

Manage office general and administrative (G&A) budget ensuring accurate and timely reporting.

Organise and take charge of company social events to enhance team bonding and corporate culture.

Provide general support to visitors.

Assist the Chief of Staff with Client Solutions and client-related duties as needed.

Perform other duties as assigned.

What You’ll Need:

Experience working independently with little to no supervision.

Knowledge of and experience in developing and implementing office management systems and procedures.

A ‘can-do’ attitude with a willingness to take on a variety of tasks.

Ability to work effectively under tight deadlines with competing priorities.

Attention to detail and problem-solving skills.

Demonstrated leadership and excellent interpersonal skills across all levels of the organisation.

Effective analytical, problem-solving, and decision-making skills.

Excellent time management skills with the proven ability to multi-task and prioritise work.

Excellent written and verbal communication skills.

Proficiency in MS Office, MS Teams, and other technologies.

Strong organisational and planning skills.

We promise to review all applications fully by a human being.

We recognise that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions.

This description has been designed to indicate the general nature of and the criteria required to perform this function. It will be subject to regular review with the post holder and your Manager.

Autofulfil is an equal opportunity employer