Office Administration (FR & IT SPEAKER). Dublin. Irlanda

Based in Dublin, TLSE is the Irish subsidiary of a European industrial group (Talbot Industrie) operating in the marine, entertainment and handling markets with a premium niche product portfolio (www.goliath-store.com).

Leader in our markets (European), the distribution of our products is based on a strong partnership with a dense distribution network, and a complete and innovative range of products and services.

Settled in 4 countries, we have offices in France, Italy, Luxembourg and Ireland. With 150 employees spread among several offices, we work daily with multitasking teams in a fast paced and innovative environment.

In this role you will be responsible for co-ordinating office related queries from employees and supporting the Senior Management team with administrative tasks and processes.

If you are a self-starter, enthusiastic and organised, this is a great opportunity to further develop your skills and experience.

Key Responsibilities:

Office management responsibilities:

Point of contact for general office and facility related queries from employees and external vendors and ensure queries are actioned and resolved.

Ensure employee happiness with their work environment, especially in regards to office operations & maintenance, creating a strong team spirit.

Organisation & processing of invoices & payments, and reporting of those as well as managing incoming post.

Handle administrative tasks related to people management such as advertising new roles and managing interview schedules.

Welcome new team members and supervise their onboarding.

Admin process management:

Manage a ticketing systems queue and update customer & supplier information in ecommerce system / ERP / CRM and SRM accordingly.

Handle follow ups for overdue customer payments.

Monthly verification of order entries and invoicing.

Overall management of the CRM (HubSpot) and SRM (Prokuria); e.g.: Update accounts & contacts, build out new reporting dashboards and process system updates.

Support Procurement and Customer support teams if needed.

Run weekly KPI analysis to be shared with management and analyse areas of improvement.

Key Requirements:

Minimum of 2-3 years’ experience in a similar role

Excellent organisational skills with ability to multi-task in a busy environment

Strong communication both written and oral combined with good interpersonal skills

Proactive approach to problem resolution, with strong attention to detail

A good work ethic and a positive, can-do attitude in your approach to work

Excellent computer skills and IT literacy – MS Word, Excel, PowerPoint, etc

Familiarity with HubSpot or Magento is a plus