Mail services coordinator (m/f) - REQ381907. Luxemburgo

Description:

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.  

We're JLL. We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you're looking to step up your career, JLL is the perfect professional home. At JLL, you'll have a chance to innovate with the world's leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You'll also make long-lasting professional connections through sharing different perspectives, and you'll be inspired by the best. We're focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

The Mail Services Coordinator reports to the Mailroom Manager and is responsible for effectively and efficiently running the mail room by managing the overall mail and courier activity within the building.

What this job involves

• Manage incoming / outgoing mail and courier services.

• Coordinate mail handling across buildings and effectively liaise with the team.

• Receive, direct and relay mail related correspondence (telephone, fax & email, scans).

• Liaise with courier partners to maintain excellence of service delivery (DHL, POST, Securitas, S&S, etc.).

• Suggest ways to make mail processes and records more effective and efficient.

• Present necessary data to manager about activity in the mail room.

• Monitor and maintain mail consumables stock according to agreed par-stock levels.

• Maintain frequent contact with key business partners and stay up-to-date with their departmental mail requirements.

• Prepare for/attend:

o Weekly catch up meeting with the Mailroom Manager

o Bi Weekly team meetings

• Be familiar & adhere to Office Services internal procedures.

• Handle and update allocated daily Trouble Ticket requests not less than twice a day when still pending.

• Assist in training the Mailroom Services Coordinators Floats

• Support the wider JLL on-site team

• As front line employee, act as an ambassador of the Integrated Facilities Management program

• Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.

• All other tasks and duties as required.

Every day is different, and in all these activities, we'd encourage you to show your ingenuity.

Sound like you? To apply you need to be / have:

• Experience in hospitality industry or strong customer service experience

• Excellent verbal & written communication

• Proficient with the use of Microsoft Office tools

• Problem solving

• Good organizational skills

• Strong customer focus

• Fluency in English and local language, German will be a plus

What you can expect from us

• You'll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

• Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

• Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at jll.com/careers.

Location:  On-site –Luxembourg, LUX

Job Tags:  GREF

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.