International Business Accounts Administrator. Dublin

WElink Group is looking for an International Business Accounts Administrator that will be responsible to handle the financial and administrative aspects of our company international business activities, including demands related to our office in Portugal.

    Posting bank transactions across all ledgers

    Raising Sales Ledger invoices in line with contracts and distributing in line with company procedures and customer specific requirements

    Reconciling supplier statements and liaising with suppliers regarding queries/issues

    Filling KYC forms in Portuguese.

    Calculating and processing prepayments

    Raising and distributing purchase orders in line with company procedure

    Matching supplier invoices to purchase orders/contracts

    Compiling key pieces of information related to registered suppliers, financial performance, producing reports and presentations for Senior Management.

    Translating written documents and spoken statements from English to Portuguese language

    Writing instruction manuals, user guides, technical and financial reports in Portuguese language for internal and external stakeholders

    Storing information by filling in forms, writing notes and filing records

    Processing supplier invoices

    Preparing supplier payment runs to be sent to Financial Manager for approval for payment

    Bank Reconciliations

    Processing inter-company transactions

    Reconciling inter-company accounts

    Working with our external audit firm, particularly, working with them to produce financial information required to make tax and statutory filings (e.g. VAT and CIS)

    Collating and filing of financial and administrative paperwork

    Assist with producing cash flow statements, monthly management accounts, and preparing custom reports when required

    General Finance Administrative Work

    Good Knowledge of Sage Line 50

    Running workshops, seminars, conferences and the media to present results of research activity or to express professional views

    Identifying problems concerned with business strategy, policy, organisation, procedures, methods and markets

    Assessing the functions, objectives and requirements of the organisation seeking advice

Applicants must possess:

    A minimum of 2 years of experience handling administrative and finances activities.

    Ability to write and communicate in Portuguese.

    Ability to work to tight daily deadlines.

    Good organisational skills and the ability to carry out more than one task at a time.

    Strong attention to detail, and a good understanding for the need for numerical accuracy

    Provide ad-hoc general administrative support to any area of the organisation when directed.

We are located at:

33 - 38 Hyde Building, The Park. Carrickmines D18R9P2

39 hours per week. Pay: €34,000.00 per year

Start date: 20 January 2025.