Document/Billing & Reporting Controller. Dublin. Irlanda

Job Title: Document/Billing & Reporting Controller

Employer: PACO INTERIORS ROI LIMITED

Location: Unit 6, NORTHWEST CENTRE, DUBLIN 15   D15F9XP

Salary: 37.440k p/a

Hours: 40 hours per week

We are looking for a leader in the construction and administrative services sector, is seeking a highly qualified professional for the position of Document/Billing & Reporting Controller. This role is crucial in ensuring the organization, accuracy, and efficiency in document management, presentations, supplier reporting, and general administrative support. The ideal candidate should have advanced knowledge of Word, Excel, PowerPoint, and familiarity with architectural and engineering project routines.

Key Responsibilities:

1.    Document Management:

o    Control and manage project documentation, ensuring all documents are properly filed and easily accessible.

o    Maintain detailed and accurate records of all incoming and outgoing documents.

o    Ensure compliance with the company's document control policies and procedures.

2.    Presentations and Reports:

o    Create and format high-quality PowerPoint presentations for internal and external meetings.

o    Develop detailed Excel reports for financial analysis, project progress, and supplier performance.

o    Prepare and review periodic reports for suppliers and clients, ensuring accuracy and clarity.

3.    Administrative Support:

o    Provide general administrative support to the project team, including scheduling meetings, preparing minutes, and coordinating events.

o    Assist in the coordination and communication between project teams, suppliers, and other stakeholders.

o    Maintain the project manager's schedule and commitments, ensuring all deadlines are met.

4.    Knowledge of Project Routines:

o    Collaborate with architectural and engineering teams to ensure all project phases are properly documented and reported.

o    Assist in the development of project timelines and monitoring progress.

o    Ensure all project activities comply with applicable standards and regulations.

5. Qualifications and Skills:

•    Education:

o    Degree in Administration.

•    Experience:

o    Minimum of 3 years of experience in document control, financial reporting, and administrative support, preferably in the construction or engineering/architecture project sector.

•    Technical Skills:

o    Advanced knowledge of Microsoft Word, Excel, and PowerPoint.

o    Familiarity with project management and document control software.

o    Ability to create detailed financial reports and effective visual presentations.

•    Personal Competencies:

o    Excellent organizational skills and attention to detail.

o    Strong verbal and written communication skills.

o    Ability to work independently and as part of a team.

o    Proactive and capable of managing multiple tasks simultaneously.