Vacantes de director de operaciones/directora de operaciones en Dublin (Irlanda)

Your position is as General Co-ordinator with responsibility amongst other things for overseeing many of the daily operations of the local Church and Community, assisting the Guardian in managing the Church’s schedule of events, and acting as Internation Guest Master.

You will be working alongside the residential Franciscan Fraternity.

Role and Responsibilities:

Church:

Co-ordinate, plan and execute Church events in conjunction with the FMU and the local Community

Liaise with Security and Cleaning staff to ensure the Church and surrounds are kept clean

Liaise with Maintenance re upkeep of the site, reporting larger maintenance issues to the Guardian

Liaise with the Sacristan re ordering of all consumables such as altar breads, candles etc.

Ensure good controls in place in terms of cash counting, end of day reconciliation etc in line with Charities Governance Code and Provincial Finance Office protocols. Assist in weekly counting should a volunteer be unavailable

Liaise with HR to ensure all volunteers have appropriate information on roles and responsibilities.

Help and direct visitors as required.

Liaise with Security and MQI in the event of any inappropriate or unsocial behaviour.

House:

Act as International Guest Master, assisting visiting Friars with transport arrangements, communications with other friaries in the Province, housekeeping arrangements and provision of local information and administrative support as needed.

Liaise with returning Missionaries, providing support in navigating systems here including but not limited to Public Services Card updates, phone purchase, driving license renewal.

Help in the allocation of guest rooms and liaise with housekeeping to ensure rooms are prepared in time.

Liaise with the Cook re menu plans and requirements and do weekly on-line shop to support this.

Co-ordinate all deliveries to house ensuring accurate delivery dockets.

Co-ordinating all service providers to the plant, notifying security of their expected presence and ensure, where necessary such service providers are accompanied.

Ensure all invoices / receipts / donations are kept and forwarded to Provincial Finance Office in a timely and appropriate manner.

Lourdes Pilgrimage:

Manage database of all staff details in respect of those travelling on pilgrimage

Be point of contact with the travel operator

Attend all UIPL meetings

Attend all Lourdes Committee meetings and act as secretary and record minutes.

Organisation of venues and staff events

Responsibility for all post / correspondence along with record keeping / filling

Liaise with the DLP to co-ordinate all vetting and safeguarding training as required.

Issue receipts to all clients and prepare lodgements for the Provincial Finance Office

Assist with fundraising initiatives.

Development Project:

Assist the Guardian and Development Office in development of proposals for improved use of resources on site.