Finance & Administration Assistant. Irlanda

Job Title: Finance & Administration Assistant

Company: Self Help Africa

Location: Ireland

Contract type: Three year fixed term contract, full-time

Salary: €34,000

Reports to: Senior Financial Accountant

Job Purpose:

The finance and admin assistant will be part of the global finance team and they will support the Senior Financial Accountant on a day-to-day basis to facilitate the finance operations in United Purpose (UP). The successful candidate will also take responsibility for month-end procedures and will work with the Senior Financial Accountant to deliver accurate and timely monthly management accounts. This is a varied role requiring good organisation and multi-tasking skills, as well as excellent interpersonal skills and experience.

Key Responsibilities:

• Assist the Senior Financial Accountant in all aspects of the day-to-day accounting function of United Purpose (UP), including budgets, management accountants, cash flow management, payroll, tax and audit.

• Process all financial transactions in the accounting software, ensuring all transactions are appropriately authorised and supporting documentation completed, scanned and filed.

• Reconcile all bank accounts including company credit card and petty cash.

• Manage the monthly payroll process end to end.

• Process all income for our partner charity, Village Aid.

• Process cheque and direct transfer payments, cash and cheque deposits and expenses claims.

• Manage the monthly payroll end to end process.

• Village Aid and Concern Limited statutory accounts preparation and being point of contact for providing audit evidence.

• Raise international payments to country programmes and suppliers on behalf of country programmes.

• Request indicative Fx rates via our intermediary bank (INTL) to buy or sell currency.

• Provide ad hoc support to the Senior Financial Accountant and Head of Finance and Compliance as required.

• This role will require the incumbent to provide as hoc administration assistance as required.

• Accurate and timely preparation and posting of monthly journals.

• Preparation of monthly management accounts.

• Oversee the maintenance of reconciliation between head office and in-country project balances.

• Work directly with Programme Finance Accountants on maintenance of head office and in-country accounts.

• Take initiative in gaining exposure to other areas of the organisation and gaining knowledge from SHA processes and procedures with the objective of applying these processes to UP where appropriate.

• Assist the SHA HQ Finance team as required.