Empleo de organizador de conferencias y eventos/organizadora de conferencias y eventos en Luxemburgo

A BOUT LUXTRUST

We are a multicultural and forward-thinking qualified Trust Services Provider based in Capellen, Luxembourg,

with over 110 professionals and actively expanding our business internationally. We provide state-of-the-art

on on-boarding, digital identities, strong authentication and security services, and qualified electronic

signatures, all bundled into integrated digital documents & identity management solutions.

As a Trusted Partner, we prioritize building long-lasting relationships with our international clients and

stakeholders, based on trust and integrity. We strive to be a Committed Partner, dedicating ourselves to

delivering exceptional performance and showing steadfast commitment to make a positive impact. As a

Visionary Scout, we are constantly seeking out new opportunities for growth and innovation, always staying

ahead of the curve in our industry.

Join us in our mission to drive innovation and co-create a better future!

We are currently looking for a motivated and driven Facility Assistant (m/f) under a permanent contract.

SUMMARY

The Facility Assistant will work in the corporate department and report to the Facility & Admin Manager. The

Facility Assistant will take care of the event organisation and be in charge of the fleet. (S)he will develop the

concierge services and assist the Facility & Admin Manager in different facility projects. The Facility Assistant

will support and back up the reception team and take part of the Happiness activities and occupational well-

being.

MISSIONS OF THE ROLE

 Manage all internal and external LuxTrust event organization and follow up with reception team support

 Manage and optimize the LuxTrust fleet from A to Z

 Develop and maintain the concierge services

 Follow up of Facility suppliers and contracts in place

 Support and back up of reception team and need to knowing the reception procedures

 Greeting clients and partners

 Management of incoming and outgoing emails

 Basic reconciliation tasks

 Contribute to the follow up and support of all the building and furniture technical maintenances

 Contribute to the follow up and support of space planning and change planning projects

 Contribute to the follow up and management of the archives rooms

 Contribute to the follow up and management of the storage rooms

 Performing various administrative tasks

 Handling of various statistics

 Various data base maintenance (ERP systems)

 Maintain the meeting rooms tidy and ready for use with reception team

 Treat employees as if they were your customers

 Carrying out small handywork

 Able to manage minor removal work

 Assisting and helping the Happiness Committee in their tasks

 Willingness to travel in LuxTrust premises abroad

https://www.luxtrust.com

 On-call rotations: this involves being part of a rotation system to provide 24/7 support for critical topics,

ensuring the immediate resolution of a problem, irrespective of the time it occurs.

 Other tasks as assigned

REQUIRED SKILLS

 Qualifications / diploma(s): High school diploma or related experience

 Technical Competencies: Full proficiency in MS Office (Excel, PowerPoint, Word)

 Languages: French and English fluent. Luxembourgish and/or German are strong assets.

 Specific skills:

- Strong organizational skills

- Eager to stick to the rules and procedures

- Sense of ethics

- Strong written and verbal communication skills

- Client services oriented

- Positive approach of challenges

- Proactive

- Sense of good work

- Team player

- Punctuality

- Excellent client facing skills and attire

- Rigorous and methodical

- Knowledge of best HoReCa practices, including oenology is a plus

- A designated workers certification or similar prevention of occupational risks (health / safety)

knowledge is a plus

 Core competencies at LuxTrust:

- Analytical mindset

- Organizational fluency

- Client service mindset

- Self-development

- Decision making

- Organization skills

- Stress management

- Results driven

- Strategic vision

WHAT WE OFFER

 A permanent contract based in Capellen – Luxembourg.

 A competitive salary, in accordance with your education and experience.

 Attractive benefits and advantages including an employee benefit plan, a gym, meal vouchers and

additional holidays.

 A healthy work-life balance including flex work arrangements.

 Parking spaces for all employees.

 An open and transparent career path.

 Development and growth opportunities in a state-of-the art digital company.

If you are interested in this role, we invite you to send us your application at jobsluxtrust.lu .

Our company is committed to fair recruitment, based on the skills of each candidate, regardless of gender

nationality, sexual orientation, religion, or any other discriminatory criterion.

Please note that in order to comply with our regulatory requirements an extract of the criminal record is

requested upon entry into service.