Digital Mailroom & Administrative Agent m/f. Luxemburgo

JOB DESCRIPTION:

In the context of a migration towards a new Document Management System, the Digital Mailroom & Administrative Agent is responsible for preparing electronic and physical documents from different channels, in order to trig adequate subsequent business processes. He respects strict deadlines and delivers high quality results.  

He is also in charge of filings to Administration. He prepares and sends filings respecting our internal processes, ensuring Alter Domus clients expectations are met while respecting the law.

Daily tasks include:

• Collect, prepare, scan, index and archive multi-channel documents;

• Identify documents criticality and apply adequate priorities;

• Prepare documents for machine learning based processes;

• Process internal customer's requests according to priority;

• Prepare legal filings based on companies' decisions, ensuring that the law is respected, interface between the Administration and internal staff expectations;

• Ensure timely and proper filing of Corporate Tax and VAT returns;

• Communication with internal teams for gathering information, analysing requests ensuring internal processes are respected;

• Ensure 4 eyes review on filings prepared by other team members.

Your Profile:

• You are a new graduate, or you have already experience in a similar environment;

• Good oral and written communication skills;

• You have a good understanding in French and English;

• Good administrative skills including MS Office, documents processing and archiving;

• Previous experience with Sharepoint of any other electronic document management system will be considered as an asset;

• You are well organised, methodical and pay attention to detail;

• You have a strong team spirit and understand priorities as a team;

• You have a very good understanding in both reading and writing of French and English;

• You are both rigorous and flexible;

• Legal experience or knowledge will be considered as an additional advantage.