Ofertas de trabajo de empleado administrativo/empleada administrativa en Dublin (Irlanda)

Fixed term 12-month contract, thereafter subject to continued funding from the Department of Social Protection, (DSP). Salary is €495.30 gross per week. It's point 2 of 4 on the DSP approved Assistant Supervisor pay scale. Will increase in January 2025 and we await confirmation of the new rate from the DSP.

Probationary period of 6-months will apply.

Garda Vetting will be required for this role.

Key Responsibilities

•Assist the supervisor in the recruitment of new participants.

•Planning, assessing & evaluating appropriate training for participants.

•Assist in maintaining efficient, effective administrative & financial records associated with the scheme.

•Assist in maintaining accurate training records & report writing.

•Assist with the maintenance of effective timekeeping records, annual leave, sick leave etc. for participants.

•Assist with the preparation of wage claims, materials claims & participant development training grant claims to be submitted to the DSP.

•Guide, mentor participants, assist with CV preparation, interview techniques, identifying work experiences opportunities, exit planning & job seeking.

•Update training & financial submissions online on the DSP’s digital service: Welfare Partners.

•Provide effective cover in the absence of the CE Supervisor.

•Carry out any other function relevant to the position of an Assistant Supervisor as indicated by the CE Supervisor / Sponsor.

•Support the integration of the PICES scheme into the overall operations of Southside Partnership DLR CLG.

Qualification & Experience

•    Major 3rd Level qualification (NFQ Level 6 or higher) in any Business, Financial Administration, Training, Human Resources, Project Management or related disciplines desirable.

•    Previous office management / supervisory experience for 3-years desirable.

Skills & Competencies

•    Demonstrated experience in supporting training & development activities is desirable.

•    Excellent administration & organisational skills.

•    Knowledge, competency working with I.T systems, e.g. MS Office / MS Teams programmes etc.

•    Ability to prioritise / plan, work efficiently & allocate time & effort accordingly.

•    Knowledge & understanding of issues facing long-term unemployed &/or other socially disadvantaged target groups.

•    Full drivers licence & access to own vehicle is essential.

Candidate Requirements

•    Excellent communication, written, verbal & interpersonal skills.

•    Ability to be flexible & work as part of a team.

•    Ability to direct, motivate & mentor participants.

•    Ability to communicate effectively with others & demonstrate empathy when supporting participants.

•    Ability to prioritise tasks & excellent attention to detail.

•    Commitment to confidentiality, respect for clients & adhere to current GDPR regulations.

Applications should be titled ‘PICES Assistant CE Supervisor’ & emailed to picessspship.ie by 2pm Friday 1st November 2024.

Shortlisting and interviews to commence thereafter.

No late applications will be accepted.