Trabajo de empleado administrativo/empleada administrativa en Irlanda (Dublin)

We are seeking a proactive, organised, and adaptable Administrative Assistant to support our dynamic and growing team of 30 staff. The ideal candidate will have strong communication skills, a friendly and professional attitude, and the ability to manage multiple tasks efficiently in a fast-paced environment. You’ll thrive in a role that requires attention to detail, initiative, and the ability to liaise effectively with both internal and external stakeholders.

    Friendly and approachable with a professional phone manner  

    Strong communication and interpersonal skills, both written and verbal  

    High attention to detail and accuracy  

    Ability to multi-task, prioritise, and work under pressure  

    Strong organisational and time-management skills  

    Proactive, with a "can-do" attitude and willingness to learn  

    Comfortable working independently as well as part of a team  

    Discretion and confidentiality when handling sensitive information  

    An interest in sustainability and climate change issues  

    Flexible and adaptable to changing priorities and tasks

What you will do

As an Administrative Assistant, you will play a key role in supporting the smooth running of our office operations. You will report directly to the Office Manager and assist with a variety of administrative tasks that help keep the office environment organised and efficient.

    Front-of-House Duties: Welcome visitors to the office, provide a positive first impression, and ensure a professional office environment.  

    Call Management: Answer, screen and direct phone calls, as well as manage messages effectively.  

    Post and Deliveries: Collect and distribute incoming post, office deliveries and arrange pick-ups for couriers.  

    Boardroom and Meeting Support: Maintain the boardroom schedule and assist in setting up meeting rooms, ensuring supplies such as tea, coffee, and refreshments are arranged.  

    Office Inventory: Keep track of office supplies (e.g. stationery, toiletries, consumables such as teas/coffees/milk, cleaning products, etc) and manage orders to ensure adequate stock levels.  

    Document Management: Assist with binding, photocopying, scanning, and filing as needed.  

    Event and Meeting Support: Help organise events, meetings, and workshops, including managing RSVP lists, creating invitations, and assisting with preparation.  

    Travel Arrangements: Research and book staff travel arrangements, including flights and accommodation.  

    Employee Engagement: Respond to staff queries and support the Employee Wellbeing Programme.  

    General Administrative Support: Assist with various administrative tasks as required as part of the HR and Administration team, including creating quotations, managing office orders, processing invoices.