Trabajar de empleado administrativo/empleada administrativa en Luxemburgo

Administrative assistant M/F

Job Type: Temporary

Industry: Banking

Location: LUXEMBOURG

Specialism: Banking and Insurance

Pay: According to profile

Ref: 1390501

Closing date: 13 Sep 2024

Join this European Institution to deal with administrative tasks

Our client, a European Institution in Luxembourg, is looking for an Administrative Assistant who speaks English fluently. This is a temporary contract.

The main responsibilities are :

- Handling the administrative coordination of the activity of the division (monitoring the flow of loan appraisal documents including applicable deadlines, organisation of meetings and appointments)

- Preparing briefing papers for meetings and business trips

- Assisting the Loan Officers during the lending process and, as appropriate, in the follow-up of projects (in close coordination with the other Directorates participating in the process)

- Finalising, distributing and filing documents and reports prepared by the loan officers

- Handling telephone contacts with clients and following information flow while Division staff members are on mission

- Assisting the loan officers in the preparation of marketing materials

- Coordinating and sending letters related to the lending process to different counterparts and stakeholders

- Keeping up-to-date the list of contacts for the company counterparts and stakeholders

- Organising and coordinating external guests and visits with Protocol (access to premises, booking of rooms etc)

- Coordinating and performing a diverse set of administrative tasks for the division: organising events, updating of the shared calendar, GED management, updating distribution lists, preparing documents for signature etc

Qualifications

- Secondary level education, complemented with a 2-year certification in a relevant field (e.g. secretarial studies, business administration) or secondary level education with equally qualified experience in a relevant field

- At least 3 years of relevant professional experience in providing administrative support

- Strong sense of responsibility and initiative and good organisational skills

- Ability to work accurately under pressure, to meet deadlines and priorities; work with flexibility and availability

- Excellent knowledge of MS Office tools (Word, Excel, PowerPoint). Knowledge of  Business Objects would be an advantage;

- Excellent knowledge of English and basic French