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Office Manager. Irlanda

Ofertas de trabajo de director de departamento de administración/directora de departamento de administración en Irlanda

Clasificación del trabajo: Técnicos y profesionales de nivel medio › Profesionales de nivel medio en operaciones financieras y administrativas › Secretarios administrativos y especializados › Supervisores de secretaría › director de departamento de administración/directora de departamento de administración.

Traducción de la profesión: Technicians and associate professionals › Business and administration associate professionals › Administrative and specialised secretaries › Office supervisors.

Descripción de la oferta de trabajo:

Key Areas of Responsibility:

Sales

    Ongoing HubSpot database maintenance/ update sales leads.

    Creating sector specific databases (for all our access solutions and after sales)

    Processing and forwarding of sales leads and managing general leads are paramount.

    Sales admin, including quote management, sales materials.

    Epicor administration.

    Supporting sales team with customers.

    Develop Customer relationships.

Stores

    Process job requisition and shortage sheets onto Epicor.

    Deal with invoices and purchase order queries.

    Weekly inventory of PPE items and place replacement orders.

    Re-order sundry items as required.

    Process stock adjustment forms and maintain spreadsheets.

    Ad-hoc inventory checks.

    Receipt goods received onto Epicor.

    Filling of delivery notes

    The maintenance and control of aftersales parts stock records on primarily Company Business Systems or other associated documents and spreadsheets.

    Provide regular feedback to the store’s supervisor and service department regarding shortfalls or areas for improvement.

    Following the Versalift UK procedure for booking in goods required for Aftersales parts order.

    Ensuring no parts are issued without the relevant paperwork.

After Sales

    With the support of UK HR, hiring employees.

    Generating reports for the Head of After Sales.

    Ensure operational efficiency and service delivery targets are achieved.

    Ensuring all work completed by the Service Team complies with relevant Health and Safety and Environmental Legislation and Policy.

    Liaising with UK centralised services to ensure all paperwork is completed in a timely manner.

    Be required to support management in developing a continuously improving safety culture throughout the workshop and associated activities.

    Supervise the Service Engineers and assist with the training and development to ensure operational requirements are met.

    Liaising with the Shared Services Team in the UK to prepare accurate estimates for job quotes.

    Completion of all relevant documentation pertaining to Services, Repairs and Inspections that have been carried out.

    The completion of other tasks as may be reasonably requested by the Company.

    Chasing Open Jobs and paperwork

    Assist with phone calls.

    Arrange the collections of vehicles and their associated record details.

    Process all invoiceable jobs using internal processes.

    Process the Repair and Maintenance contracts.

LOLER

    Schedule all LOLER examinations within the compliant dates

    Administrations of all LOLER paperwork

    Maintain LOLER database.

External Service Engineers

    Raise engineer job sheets.

    Co-Ordinate Road Engineer and sub-contract work

Epicor and Machine Record Page

    Assist in the closing of jobs within the Epicor business system.

    Raise Purchase Orders within the Epicor business system.

    Assist with the ongoing development of the Epicor business system.

General Administration

    Filing

      

País del trabajo: Irlanda.

Número de puestos: 1.

Empleador: Confidential.

Instrucciones para solicitar:

Oferta de trabajo obtenida del portal Eures, con fecha 15 de Marzo de 2024, y con identificador de la vacante:2328018.

Ver las 31 ofertas de trabajo de Técnicos y profesionales de nivel medio › Profesionales de nivel medio en operaciones financieras y administrativas › Secretarios administrativos y especializados › Supervisores de secretaría › director de departamento de administración/directora de departamento de administración ofertadas.

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